Cost and Contract Officer

About the Company:

Our client is a leading organization in the construction and infrastructure industry, recognized for its commitment to excellence in delivering large-scale developments. The company specializes in high-value projects across residential, commercial, and mixed-use sectors. This is an exciting opportunity to join a dynamic team and contribute to successful project execution through effective cost and contract management.

Job Responsibilities:

• Pre-Contract & Procurement:
  Support the development of tender strategy and procurement plans in line with project timelines.
  Prepare RFQ documents, BOQs, tender addendums, and commercial clarification logs.
  Coordinate with design, construction, and HSE teams to ensure scope completeness.
  Conduct tender analysis and prepare comparison tables.
  Assist in negotiations with contractors, suppliers, and consultants prior to award.
  Draft LOI/LOA, recommendations, and approval papers for internal governance.
  Verify contractual compliance, including insurance requirements and warranties.

• Contract Administration:
  Support the preparation and execution of construction contracts, subcontractor agreements, and service contracts.
  Ensure consistency between contract clauses, specifications, drawings, and appendices.
  Maintain and update contract registers, deliverables schedules, and key contract dates.
  Track contract conditions and monitor obligations, KPIs, LAD, and variation workflows.
  Assist the PD/CM team in clarifying scope boundaries between trades to prevent gaps or overlaps.

• Cost Control Management:
  Assist in budget planning, cash flow forecasts, and commitment tracking.
  Maintain cost registers and project spending logs against approved budgets.
  Review contractor monthly progress claims, variation orders, and payment certifications.
  Liaise with QS on measurement verification, VO breakdowns, and supporting documents.
  Provide commercial insights on contractor performance vs contract terms.

• Reporting:
  Consolidate inputs from design, supervision, QS, and CM teams for monthly reports.
  Prepare internal commercial dashboards for PD/ExCom presentations.
  Coordinate externally with contractors and consultants to close commercial actions.
  Maintain commercial filing, correspondence, letters, and claims documentation.
  Support periodic audits and compliance requests from partner/joint venture stakeholders.

• Contract Close-out:
  Assist with final account negotiation, claim resolution, and contract settlement.
  Coordinate the collection of warranties, as-built documents, manuals, and guarantees.
  Compile defects, DLP commercial records, and security/retention release paperwork.

Preferred:

• Experience in high-rise / luxury developments.

• Experience in JV or multi-stakeholder environments.

• Familiarity with IFC drawings, BIM models, and multidisciplinary coordination.

• Knowledge of claims management, time extensions, and LAD mechanisms.

• Strong English communication skills (spoken and written).

• Ability to work under pressure and manage strict tender timelines.

• Good negotiation, communication, and stakeholder management skills.

• Meticulous, organized, solution-oriented, and proactive in identifying risks.